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Accounts Payable Specialist

The Accounts Payable Specialist role is responsible for providing timely and accurate transaction processing and analysis for the Finance department.  This role will report to the Director of Finance and IT.

The successful applicant will:
• Code, verify and post non-PO Account Payable invoices to general ledger in a timely manner
• Work with vendors and internal staff to update them on payment status and address account discrepancies
• Posting credit card payments and matching invoices
• Perform various reconciliations (credit card, telecom bill, vendor)
• Work closely with Accounting Analyst who handles purchase order payables and cash disbursements
• Review and approve expense reports while ensuring compliance with our expense policy
• Work with expense system vendor Nexonia for any enhancements or issues with the system
• Train and assist Internal staff on Travel and Expense Policy as well as travel booking onboarding help
• Produce AP reporting and analytics
• Perform calculations and reporting for various rebate programs
• Ensure all postings completed by month end timelines
• Backup for Accounting Analyst and Account Receivable collections and credit card processing

We are seeking a candidate with the following attributes:
• 5+ working experience in a full cycle Accounts Payable role
• Experience with ERP Accounting systems, preferably NetSuite
• Accurate data entry; attention to detail
• Knowledge of MS Word, Excel, and Outlook
• Excellent organization, prioritizing and time management skills
• Ability to work independently and as a team member
• Highly motivated, proactive and enthusiastic
• Ability to work in a fast-paced environment, taking responsibility for client service demonstrating the ability to follow up and follow through.
• Strong communication and interpersonal skills
• Ability to speak, read and write French an asset
 
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